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    BWC’s FY/CY17 Guidelines for Group-Rating Training

     If an employer participating in group-rating or a group-retrospective-rating plan has a claim within the green year period, the employer must attend two hours of annual safety training or complete BWC’s online accident analysis form and associated accident analysis course as stated in Ohio Administrative Code 4123-17-68.

    Green Period timelines
    o Private employers: Policy year beginning July 1, 2016, employers that had a claim in the green period (07-01-2014 to 09-30-2015)
    o Public employers: Policy year beginning Jan. 1, 2017, employers that had a claim in the green period (01-01-2015 to 3-31-2016)

    When must employers complete training?
    o Private employers must complete the training from July 1, 2016, to June 30, 2017.
    o Public employers must complete the training from Jan. 1, 2017, to Dec. 31, 2017.

    Two-hour training options
    A variety of training sources are available for you to fulfill this requirement. They include the following offered through BWC’s Division of Safety & Hygiene:
    o Education and Training Services Center courses;
    o Ohio Safety Congress & Exposition safety-education sessions;

    Safety council seminars, workshops or conferences featuring a safety topic and are at least two-hours long. Safety council monthly meetings do not qualify;
    Check out the current Safety Services Catalog, Education and Training Services section, at www.bwc.ohio.gov/catalog.

    Available online courses that meet the two-hour criteria and are unique from courses taken in a previous year.
    o Single courses include:
    l Avoiding Back Trauma (two hours);
    l Developing A Safety Culture (two hours);
    l Food Service Safety (two hours);
    l Introduction to OSHA (two hours);
    l OSHA Recordkeeping 101 (two hours).

    o You may take any combination of the following courses totaling two or more hours of training:
    l A Five-Step Process for Preventing Work-related
    Musculoskeletal Disorders in your Workplace (one hour);
    l Health Hazards in Construction (one hour);
    l Industrial Heigiene Overview: Recognizing Occupational Health Hazards (90 minutes);
    l Ladder/Stairway Safety (one hour);
    l Office Ergonomics: Computer Workstation and Mobile
    Computing Office (90 minutes);
    l Preventing Cuts and Lacerations (one hour);
    l Preventing Slips/ Trips /Falls (one hour).

     BWC learning center instructions
    Log in at https://www.bwclearningcenter.com.
    o Hover over Learning Center button at top of page;
    click Course Catalog.
    o Enter DSH Online, and click the Search button.
    o Click on the Class title of the online course you wish to take.
    o Click on Access Item to begin the online course.
    o Use only the Back and Next navigators to move within a specific module.
    You must complete all pages of the online course and pass the test before you can print a certificate from the student transcript in the BWC Learning Center.

    Note: When taking a class from the Learning Center, do not just exit or close your window. Taking a screen shot of your computer screen after completing all modules and saving to a WORD file is a best practice. This will be evidence of a course completion in the event your local machine does not communicate with our server.

    Online accident analysis form and course
    Complete the online accident analysis form as soon after the accident as possible. The form helps employers summarize the accident analysis for reporting purposes. You can find accident analysis resources at ohiobwc.com/employers/programs.

    Guidelines for courses offered through non-BWC training forums
    o The group sponsor, third-party administrator or an independent source can sponsor a course, provided it meets the two-hour criteria.
    o The topic must be workplace safety related and at least two hours long or be two one-hour classes. The class may be held in a classroom, online or a Webinar with the proper documentation needed to submit to a group sponsor.
    o BWC pre-approval to qualified training is not required.
    o The class must be conducted by reliable and credible safety-training sources. If a sponsor has any questions about safety training that he or she wants to deliver, the sponsor may contact the assigned BWC safety consultant for guidance.
    o Employers can do in-house training provided they document it, and the training is beyond the expected regular day-to-day safety training in the workplace.

    Sponsor documentation
    o Employers are responsible for submitting documentation on how they met the two-hour training requirement to their group sponsor or third-party administrator.
    o The sponsor must maintain documentation regardless of where the service is delivered.
    o Examples of documentation include, but are not limited to, signed class rosters or a certificate of completion.
    o Each policy owner needs to fulfill separately the
    two-hour training requirement.


    Careworks Brochure.pdf 

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              July 2017


              RE: Group-Rating Safety Accountability


    Dear Employer:


    Each year Ohio employers have the opportunity to participate in BWC’s Group-Experience-Rating Program or Group-Retrospective-Rating Program. While these programs are not required, they do provide you with an opportunity to significantly reduce your workers’ compensation premiums, while increasing your awareness of safety and risk-management strategies.


    Workplace safety is an important component of these programs. To succeed in accident prevention, we encourage you to use the many resources available to you. We believe a group-rating program is a partnership that includes you and your employees, your sponsoring organization or third-party administrator (TPA) and BWC. Each has specific roles and responsibilities, all designed to assist in preventing workplace accidents. This letter outlines the safety services expectations you should have as an employer enrolled in a group-rating program.


    The employer will:

    ·         Maintain a safe workplace;

    ·         Attend safety training to enhance workplace safety;

    ·         Use BWC’s safety services as needed;

    ·         Fulfill the required two-hour training requirement and provide proof of attendance to sponsor for claim(s)

    occurring within the last year.


    The certified primary and affiliated sponsoring organizations will:

    ·         Sponsor eight hours of safety training (this may be done at one time or may be provided incrementally as long as the total is at least eight hours);

    ·         Provide information regarding safety resources to group members;

    ·         Possibly assist an employer in achieving its safety needs;

    ·         Manage employer fulfillment of the two-hour training requirement, where applicable;

    ·         Publish this letter to group members.


    The TPA may:

    ·         Assist sponsoring organizations with fulfilling the group-rating safety requirements;

    ·         Assist an employer with its safety needs;

    ·         Work in conjunction with sponsors to develop safety training and deliver safety resources;

    ·         Provide resources for claims handling.


    BWC will:

    ·         Monitor all group-rating safety activities to confirm requirements are met;

    ·         Remain in communication with sponsoring organizations to provide recommendations for fulfilling safety requirements;

    ·         Provide safety training through Ohio’s Center for Occupational Safety & Health;

    ·         Offer on-site safety consultation (hazard assessments, air and noise monitoring, ergonomics evaluation, training) by a BWC safety professional;

    ·         Offer publications and videos for safety program support;

    ·         Conduct employer visits to confirm the employer is meeting group-rating requirements, when appropriate.


    The goal of this collaborative effort is to make sure all your safety needs are met. Using these resources will assist you in preventing accidents, reducing claims costs and achieving the highest discounts possible. Below you’ll find contact information for various resources.